Vacant job

In Klippan municipality, we are motivated by development and aim to improve a little every day. Here, everyone has the opportunity to make a difference - both for each other and for all those in our operations.

With us, everyone's ideas are welcome, and there is room for you to be creative and brave in your own way. We trust each other and create together. This way, we find joy in our work.

In Klippan, our values and directions "Want each other's success", "Dare to stand out" and "Fun at work" guide us in our work.

Do you want to join us? Become one of us in Klippan!

The Social Administration in Klippan municipality, area of operations Support for Functioning, is now looking for three structured and solution-focused administrators for full-time positions. Your mission is crucial for us to be able to offer good living conditions, participation, and self-determination for users. You work closely with unit managers, staffing planners, personnel groups, substitutes, and play an important role in ensuring that the right staff with the right skills are in place.

RESPONSIBILITIES

In the role of administrator within support for functioning, you have a key position where you make a difference every day for both colleagues and users. You are responsible, together with the unit manager, for ensuring that the operations are always staffed with the right number of employees, with the right skills, and you ensure that this is done both resource-efficiently and sustainably, without compromising quality. The area of responsibility covers seven residences with special services according to LSS, housing support with some planning, daily activities, and short-term accommodation/supervision. In your daily work, you handle orders and absences in the staffing system, keep track of and approve items that affect payroll payments, such as overtime, absence, and vacation. With your ability to structure, you plan introductions and training, ensure that colleagues receive the right delegation, and that no one is forgotten in the planning.

You coordinate staffing and schedules, in close collaboration with the unit manager, staffing planner, and employees. You co-plan resource shifts and allocate surplus staff where they are most needed. You support unit managers in scheduling everything from employee conversations to salary discussions. You keep track of when someone has been absent a bit too often and take the initiative for care conversations together with the manager because we care about each other.

You are also an important support in recruitment; you create job advertisements, plan and participate in interviews, and are involved all the way from start to finish. In this role, you have the opportunity to contribute to a workplace where we want each other's success, dare to stand out, and have fun together, and your efforts will be crucial in creating engagement and security in the operations.

QUALIFICATIONS

We are looking for someone with good knowledge of scheduling and staffing planning. To succeed in the role of administrator, you need to have high digital maturity and be accustomed to working in various digital systems such as personnel systems, scheduling programs, and documentation, and preferably have experience with tools such as Excel, Visma, Multi Access (MA), TimeCare Pool, Microsoft Teams, and LifeCare.

Post-secondary education in, for example, human resources, personnel administration, or other relevant education is a requirement. It is also an advantage if you have experience from the support for functioning area and hold a B driver's license.

We need someone who enjoys working in a fast-paced environment while being able to maintain a calm and methodical approach. You are strategic, driven, flexible, and efficient, and have a good ability to plan and structure your work independently.

You will have the privilege of meeting many different types of people, which places high demands on your communicative ability to be clear and professional. It is important that you see value in collaboration and have an easy time adapting your communication to the recipient.

Your personal qualities are important to us, and we place great emphasis on personal suitability in recruitment.

OTHER

To ensure the quality of our recruitment process, we work in a competency-based recruitment tool. We will review the selection continuously and may call candidates for interviews and fill the position before the application period has ended. When you apply, you should only attach your CV and relevant certificates. You may also be required to answer a number of questions that are part of our selection assessment.

Planned dates for the first interview are:

• 27/1 from 8 AM to 12 PM
• 28/1 from 8 AM to 5 PM
• 29/1 from 8 AM to 12 PM
• 30/1 from 8 AM to 12 PM
• 4/2 from 8 AM to 5 PM
• 5/2 from 8 AM to 5 PM
• 6/2 from 1 PM to 5 PM

We do not use cover letters in our recruitment process.

Union representatives can be reached through the municipality's customer service at 0435-280 00.

We want you to attach grades and certificates relevant to the position in your digital application. If you are called for an interview, you should also be able to present a valid driver's license for the relevant service vehicle, if this is a requirement for the position.

To work with us, you must show a valid passport, national ID card, or personal certificate together with an identity document at the job interview. If you are a citizen of a country outside the EU/EES or Switzerland, you also need to bring a work permit.

If you are offered a position, you must present a valid extract from the Police's criminal record before employment. The extract is free to order and can be done via the police's website https://polisen.se/tjanster-tillstand/belastningsregistret/ (https://polisen.se/tjanster-tillstand/belastningsregistret/)

We are looking for someone with the competence to contribute to our operations regardless of gender, age, ethnic origin, religion or other beliefs, sexual orientation, or disability.

We apply individual and equal pay depending on experience, competence, and market conditions.

For everyone's comfort, our working hours are smoke-free.

Some of our benefits include wellness grants, a staff association with many different activities, and the possibility of vacation and salary exchange.